UAP 7200.2 ("Deposits") provides information on how to prepare and submit a departmental deposit through a Money List (cash or check) or Credit Card Report.
FastInfo Answer 837 provides information on Account Code usage. (When in doubt use 07ZZ followed with an immediate JV to the correct Account Code.)
Read UAP 7200 ("Cash Management") in its entirety for a full understanding of fiscal management responsibilities.
Money List Processing
The Cashier Department is available to pick up cash and check deposits from departments to assist them in being compliant with the Policy, which states, "Monies received should be deposited at the University Cashier Department intact by the next working day following receipt." In addition, departments should never transport cash in excess of $500.00 without an escort (UAP 7200.2.3 ("Transporting Deposit")).
A bank deposit is prepared daily by the Main Campus Cashier Department. It includes payments made on student accounts and monies collected/deposited by UNM departments (as explained above).
If a check is returned from the bank for any reason, the amount of the check is charged back to the department and the department is responsible for their own collection efforts.
For addition information, or to schedule a pick-up, Live Chat with us or call (505) 277-5363 and leave a message.
Credit Card Report Processing
The Cashier Department is no longer processing paper copies of Credit Card Reports. Credit Card Reports are now submitted online through the Web Department Deposits portal. Please send an email to firstname.lastname@example.org to set-up a training session and templates for Credit Card Report processing.
As we are no longer accepting or processing credit card transactions, departments who wish to establish in-house credit card processing may be eligible to do so by contacting the department of Credit Collections and Merchant Services. NOTE: Credit card payments can only be accepted in accordance with UAP 7200 3.2.4 ("Credit Card Payments"), and in compliance with Payment Card Industry’s Data Security Standards (PCI-DSS).
UNM departments looking for an eCommerce payment solution for non-face-to-face credit card transactions should visit the TouchNet Marketplace page for information.
or paste this link in your Chrome or Firefox browser: https://secure.touchnet.com/ucommercecentral/